Ward Secretary | Stock Controller | Oncology A

Function

Finance/Administration

Facility

Life Groenkloof Hospital

Position

Ward Secretary | Stock Controller | Oncology A

Introduction

A vacancy exists for a Ward Secretary/Stock Controller in the Oncology A Unit based at Life Groenkloof Hospital reporting to Unit Manager. The successful candidate will contribute towards the optimal functioning of the nursing team through effective: interdepartmental liaising, communication, stock and administrative support.

Critical Outputs

Ensure optimal service levels whilst understanding and striving to achieve targets:

• To ensure the speedy and effective execution of non-nursing activities.
• Attend meetings and in-service training as scheduled.
• Obtaining medical aid authorizations
• Ensuring a safe environment in all areas of the unit through staying up to date with safety standards and protocols.
• Knowledge of emergency plans and actions.
• Elimination of medico legal risks through the correct identification and filing of patient’s documentation.
• Maintenance of a positive appearance and behavior, within and outside hospital relation.
• Friendly and helpful client service.
• Live up to the Quality principles.
• Professional secrecy and discretion during contact with customers and colleagues.
• Ensuring of effective communication between customers and colleagues.
• Develop and maintain sound relationships with internal customers to achieve co-operation and compliance with audit processes
•  Set up and maintenance of preferred stock levels, and daily ordering of stock to ensure a quality pharmaceutical supply service

Asset management:

• Ensure security of stock and to minimize loss due to redundancy
• Quarterly stocktaking
• Active involvement in stock-takes and cycle counts monthly.
• Assist with non-recoverable utilization
• Dead stock and short dated stock management
• Assist with managing operational efficiencies identified
• Monitoring expiry dates of all items and managing as per protocol. Record submitted to UM monthly.
• Informing UM of any stock issues and shortages daily.
• Ensuring that stock is available at all times, especially Emergency stock items. Daily checks on high value items.
• Ensure cost-efficiency regarding staff planning Communication to Agencies to book staff and cancel where necessary.

Implementation of formulary products and communication to nursing teams and other stakeholders:

• Implementing and maintaining the LHC formulary and providing feedback to PM
• Capturing and handling of product complaints
• Resolving queries from relevant stakeholders.
• Ensuring a culture of quality in our business and operational excellence.
• Any other task that the line manager may deem necessary, e.g. Alert Capturing and completing Generic Alert Summary, Comment card weekly checks and compiling Comment Card Log Monthly, Stats and files up keep.
• Loading Job cards Timeously on SAP and following up on Job comp

Requirements

• Grade 12
• 1-year general administrative experience
• Sound knowledge of at least 1 year on stock control in a hospital environment
• Strong interpersonal skills
• The candidate must be able to work independently, manage time effectively and be a team player, energetic, quality focused and flexible.
• Ability to work under pressure in a challenging environment being able to work as part of a team
• Computer literacy and proficiency in Microsoft Office (excel, word) is essential.
• Co-ordinating of bookings
• A working knowledge of SAP will be an advantage.
• Understanding of the private healthcare industry, its challenges and role players would be an advantage.
• Knowledge of inventory control, processes, procedures and practices

Competencies

• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal & written communication and presentation
• Influencing
• Drive & energy
• Excellence orientation
• Ethical behaviour
• Building relationships
• Customer responsiveness
• Organisational awareness
• Leading my example

Email

Careers.Groenkloof@lifehealthcare.co.za

Closing date

Tuesday, September 8, 2026