Secretary | Rehab

Function

Finance/Administration

Facility

Life Hilton Private Hospital

Position

Secretary | Rehab

Introduction

A Vacancy exists for a Rehabilitation Secretary at the acute Rehabilitation Unit at Life Hilton Private Hospital in KZN. The Life Rehabilitation at Life Hilton Rehabilitation unit is part of an expanding network of rehabilitation units within Life Healthcare. The post holder will report to the Rehabilitation Practice Manager and will be expected to provide secretarial and administrative support to the rehabilitation unit.       

Critical Outputs

Secretarial support:

• Telephonic and e-mail liaison for Rehab to all clients, marketing contacts, and all other departments.
• Organisational and logistical arrangement of meetings and diary management.
• Coordination of Rehab unit training programs and processing of CPD accreditation.
• Compiling meeting agenda, minutes and action list follow up post meetings.
• Coordinate marketing events, including conferences, funder visits and other.
• Responsible for general office layout contents and maintenance.
• Processing of invoices, expense claims and ensuring communication with relevant persons.

General administrative support:

• Maintain contact databases and mailing lists of internal and external stakeholders
• Maintaining and efficient filing system, ordering of stationery, etc.
• Management of patients’ electronic file storage.
• Designing, compiling and formatting of presentations on MS PowerPoint.
• Typing and formatting correspondence and documentation in MS Word as required.
• Creating and updating relevant spreadsheets, data analysis and creating graphs in MS Excel.
• Consolidating and collating reports, including patient admission, satisfaction and outcomes data reports.
• Providing logistical support to unit for web-based training.
• Develop and compile training feedback reports.
• Maintaining an electronic library of relevant documents and presentations.
• Maintenance of ISO compliant documents with respect to Quality document control process and maintaining the Quality Management
• Represent the image of the company at a professional level.

Requirements

• Grade 12 Senior Certificate
• General administrative experience – at least 1 year
• Computer literacy and proficiency in Microsoft Office (excel, word) is essential.
• Co-ordinating bookings and patient transport.
• Able to work on SAP
• Experience working in a hospital environment.

Competencies

• Honest and reliable
• Problem-solving skills
• Resilience
• Attention to detail
• Ability to work independently
• Adaptability
• Strong Verbal and written communication skills
• Task and deadline driven
• Ability to work in a fast-pace environment
• Planning & organizing skills
• Good quality of work
• High level of energy
• Building and maintaining sound relationships
• Personal integrity

Email

Hiltonrecruitment@lifehealthcare.co.za

Closing date

Thursday, June 26, 2025