Hospital Senior Secretary
- Function
- Finance/Administration
- Facility
- Life St George's Hospital
- Position
- Hospital Senior Secretary
- Introduction
-
A vacancy exists for a Hospital Senior Secretary based at Life St Georges Hospital, reporting to the Hospital Manager. This position is responsible for providing a full secretarial and administration support to the Hospital Manager and Management Team.
- Critical Outputs
-
- Typing and formatting correspondence and documentation in MS Word (including month end reports)
- Document Control
- Managing and maintaining an efficient filling system
- Managing and answering of telephonic enquiries
- Creating and updating relevant spreadsheets in MS excel
- Designing and formatting of presentations on MS Powepoint
- Diary Management
- Arranging events
- Co-ordination and management of travel arrangements when necessary
- Ordering of stationery and office equipment
- Arranging meetings, conferences and functions – agenda, venue, technical equipment & catering
- Greeting guests for meetings
- Taking minutes at meetings
- Handling the administration process for Capital expenditure item
- Escalation of patient complaints and compliments to the necessary manager
- Assisting with Marketing activities
- Extracting and collating of statistics
- Co coordinating of month end reports
- Interfacing professionally with internal and external customers
- Ability to deal with confidential information
- Requirements
-
- Matric plus Secretarial Diploma / relevant equivalent qualification is a must
- Minimum of 4 years Secretarial / Administration experience
- Extensive proven training in and knowledge of MS Office is a pre-requisite
- Sound mathematical skills
- Accuracy, speed and attention to detail are important, as are good language and written skills
- Excellent interpersonal skills
- High level of professionalism
- Competencies
-
- Problem-solving, analysis and judgement
- Attention to detail
- Resilience
- Engaging diversity
- Verbal & written communication skills
- Influencing skills
- Building relationships
- Customer responsiveness
- Organisational awareness
- Action orientation
- Excellence orientation
- Ethical behaviour
- Fax
- 086 683 6827
- Sinazo.lindani@lifehealthcare.co.za
- Closing date
- Sunday, November 16, 2025
Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.
Life Healthcare is an Equal Opportunity Employer.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.