Ward Clerk/Stock controller | Ward 2

Function

Administration

Facility

Life Bay View Private Hospital

Position

Ward Clerk/Stock controller | Ward 2

Introduction

A vacancy has arisen for a Ward Clerk position in Surgical Unit based at Life Bayview Private Hospital reporting to Charnelle Jacobs, Unit Manager Ward 2.  The successful candidate will contribute towards the optimal functioning of the nursing team through effective: interdepartmental liaising, communication and administrative support to the nursing team.

Critical Outputs

• Ensure optimal service levels whilst understanding and striving to achieve targets.
• To ensure the speedy and effective execution of non-nursing activities.
• Attend meetings and in-service training as scheduled.
• Ensuring a safe environment in all areas of the unit through staying up to date with safety standards and protocols.
• Knowledge of emergency plans and actions.
• Elimination of medico legal risks through the correct identification and filing of patient’s documentation.
• Maintenance of a positive appearance and behavior, within and outside hospital relation.
• Friendly and helpful client service.
• Live up to the Quality principles.
• Professional secrecy and discretion during contact with customers and colleagues.
• Ensuring of effective communication between customers and colleagues.
• Responsible for the correct ordering and receipting of stock
• Performing cycle counts and stock takes as well as capturing stock takes, investigating variances in theatre.
• Management of negative stock, deadstock & overstocked items.
• Perform stock rotation and expiry dates checks of all stock items systematically
• Processing of transfers in good time, and ensuring the daily generation of auto transfers.
• All of the above outputs to be carried out in accordance with our standard operating procedures and
• Data capturing as well as inventory control.
• Assist doctor on all surgical queries.
• Communicate out of stock items.
• Follow up on back orders.
• Manage excess stock.
• Assist in product conversion.
• Database maintenance including Imeds codes, box codes and preferred levels.
• Adhere to ISO procedures and protocols.
• Work closely with Pharmacy personnel.
• Redeployment to other units per operational requirements.

Requirements

• General administrative experience – at least 1 year
• Grade 12
• Computer literacy and proficiency in Microsoft Office (excel, word) is essential.
• Co-ordinating bookings and patient transport.
• sound Knowledge / experience of stock control in a hospital environment

Competencies

• A person who is results orientated, pays attention to detail, has excellent interpersonal as well as communication skills is needed.
• Customer focus, a commitment towards continuous improvement, the ability to work independently and the management of time is required.

Email

Recruitment.Bayview@lifehealthcare.co.za

Closing date

Monday, December 8, 2025