Renal Administrator

Function

Nursing

Facility

Western Cape

Position

Renal Administrator

Introduction

A vacancy exists for a Renal Administrator based Life Renal Dialysis, Western Cape, reporting to the Renal Regional Manager. The successful candidate will be the incumbent will be responsible for providing full administrative support to the regional office.

Critical Outputs

Administrative Support

• Manage and organize daily schedules, appointments and meetings for the region.
• Prepare correspondence, reports, and presentations.
• Handle phone calls, emails, and other form of communication for the region
• Typing and formatting correspondence and documentation in MS Word (including month end reports)
• Managing and maintaining an efficient filing system
• Managing and answering of the switchboard and dealing with telephonic enquiries
• Creating and updating relevant spreadsheets in MS Excel
• Designing and formatting of presentations on MS PowerPoint
• Diary Management
• Co-ordination and management of travel arrangements
• Ordering of stationery and office equipment
• Arranging meetings, conferences and functions - agenda, venue, technical equipment & catering
• Greeting guests for meetings
• Taking minutes at meetings
• Handling the administration process for Capital expenditure item
• HR recruitment and other documentation
• Escalation of patient complaints and compliments to the Regional Manager
• Assisting with regional marketing activities

Documentation and Record Management

• Maintain and collate records, databases, and filing systems to ensure smooth operations and contribute to the region’s overall efficiency including;
• Patient billing documentation including DAR; tick sheets, charge sheets (acute + chronic); confirmation & authorization and / or patient prescription; pathology and doctor motivation where required
• Data consolidation and submission of month-end reporting
• Archiving all records.
• Distribution of patient education information, marketing material, etc.
• Maintain equipment database for region.
• Coordinate sessions to close off open items on SAP reporting (MIR6; Open POs; GI IR reporting)
• Assist with audit queries

Regional Office Coordination

• Coordinate with vendors, service providers and other departments including completion of vendor onboarding documentation and submission.
• Assist with organizing office events, meetings, or travel arrangements.

Doctor and Stakeholder Engagement

• Serve as a point of contact for visitors, patients and doctors.
• Build and maintain strong relationships with nephrologists, healthcare providers, and other stakeholders.
• Coordinate regular meetings with doctors and Clinic Unit Managers to ensure effective patient care pathways.
• Maintain doctor payment database
• Prepare doctor pro-forma invoices and submit to doctors monthly and process invoices for payments

Project Management

• Coordinate regional project management initiatives. Develop and track project timelines, communicate progress to stakeholders.

Facility, Equipment, and Property Management 

• Collect maintenance and equipment schedules for regions and coordinate regular meetings with stakeholders to minimize downtime and asset lifespans.

Incident and Risk Management

• Maintain incident database and assist region with completion and submission of all incidents related documentation.

Human Resources

• Assist with region employee time sheets.
• Assist with PRP queries
• Maintain detailed employee information for region SANC/ HPCSA records
• OHS liaison for IOD
• Ensure onboarding of new employees is done and resignations are removed from all systems

Finance and Month-end

• Data consolidation and submission of month-end reporting
• Ensure month-end compliance by clinics
• Maintain equipment (e.g. Asset Register) database for region.
• Coordinate sessions to close off open items on SAP reporting (MIR6; Open POs; GI IR reporting)
• Assist with audit queries
• Collate and analyze stock take variances for the region
• Plan inventory counts for allocated units
• Assist with the capturing of inventory counts results on SAP
• Inventory count variance analysis
• Ordering of goods and services
• Receipting of goods and services (based on supporting GRNs) into SAP
• Submission of invoices to FSC for payment, follow up and assist in resolving with supplier queries
• Closing out open items on the exception reports
• Co-ordinate asset counts
• Assist with audit queries – both internal and external

Requirements

• Grade 12 National Senior Certificate
• Diploma in accounting, bookkeeping or equivalent would be an advantage
• At least two (2) years’ relevant experience and technical skills to meet the critical outputs.
• SAP knowledge is essential.
• Computer literacy and proficiency in Microsoft Office (excel, word) is essential.
• The candidate must be able to work independently, manage time effectively and be a team player, energetic, quality focused and flexible.
• Ability to work under pressure in a challenging environment.

Competencies

• Problem-solving, analysis and judgment
• Resilience
• Attention to detail
• Self management
• Verbal and written communication skills
• Deadline driven
• Planning & organising skills
• Action orientation
• Excellence orientation
• Building relationships & networking
• Customer responsiveness
• Ability to manage stress

Email

renalcareers@lifehealthcare.co.za

Closing date

Friday, May 23, 2025