Bid & Tender Specialist

Function

Head Office

Facility

Life Head Office

Position

Bid & Tender Specialist

Introduction

The vacancy exists for a Bid & Tender Specialist based at Business Development / Head Office, reporting to Sales Manager / Bid & Proposal Manager. The incumbent will be responsible for the compilation of bids from Expression of Interest through to delivery to the client.

Critical Outputs

• Responsible for producing articulate and informative proposals containing a well-defined overview of Life Health Solutions technical and managerial capabilities for prospective clients.
• Researching, preparing, writing, managing and submitting all necessary information required for Request for Proposals (RFPs), Requests for Quotes (RFQs), Requests for Information (RFIs), other tenders PQQs, EoIs, Post Tender Clarifications and keeping all bid collateral up to date.
• Conduct research on proposal-related costing, items, companies, competitors, etc. as required.
• Work closely with the commercial team to ensure that pricing aligns with Bid and Tender requirements and operational scope.
• Involvement in additional research matters in relation to business development, as required
• Develops and maintains resource status reports ensuring that timelines are met.
• Provides support and guidance on resource procedures, best practices, tools and methodologies
• Maintains library of records, archives and proposal performance database for all company submitted proposals, EOIs, profiles, bios, presentations, marketing materials, etc. to date.
• Complete Lessons Learned/Loss review/debrief to identify gaps and reasons for unsuccessful bids.
• Controls the distribution of proposals and related documents – considered company confidential documentation.
• Provides recommendations to the Bid Manager on proposals.
• Any other duties as specified by the Bid Manager

Requirements

• Formal qualification in Communication/Business/English desirable.
• Commercial skills – commercially astute with sufficient understanding of commercial practices, capable of leading in production of technical and commercial bids analysis.
• Communication skills – demonstrable oral and written English communication skills; capable of developing concise, well analysed proposal/presentations.
• Organisational – must be able to plan bids and other projects effectively.
• Time Management – manage time efficiently to ensure that multiple/conflicting deadlines are met.
• Strong interpersonal skills – articulate and capable of negotiating.
• Administrative Skills – Microsoft Office especially Word and Excel.
• 3 – 5 years of experience required in a similar proposal development position.
• Ability to maintain strong working relationships with all levels of personnel at Life Health Solutions and group companies to ensure accurate information is provided in all proposals.
• Requires the ability to oversee the work of others, as well as managing expectations and project deadlines.
• Must be able to multi-task, grasp complex concepts, collaborate with subject matter experts and ultimately present solutions effectively in written and visual format.
• Preferably to have experience in business development or project management.
• Technical writing experience is an advantage.
• Knowledge of the Health and Wellness industry an advantage

Competencies

• Verbal & written communication and presentation
• Problem-solving, analysis and judgement
• Resilience
• Organising and coordinating
• Strong commercial and project management skills
• Building relationships
• Customer responsiveness
• Organisational awareness
• Drive & energy
• Excellence orientation
• Ethical behaviour

Email

Julie.Stark@lifehealthcare.co.za

Closing date

Friday, May 2, 2025