Administrator

Function

Administration

Facility

eMalahleni Regional Office

Position

Administrator

Introduction

Exciting full day permanent opportunities exists for Administrator, based at Life Health Solutions Regional Office, eMalahelni. The successful candidate will be required to work 40 hours a week. Responsible for the rendering of a quality Occupational Health service, which is effective and efficient, and meets and exceeds customers’ expectations and requirements. 

Critical Outputs

Support to the Region:

General administration 

• Ensure smooth organisation and implementation of all administrative requirements as set out by the business.
• Assist with reception duties by receiving people, and directing employees and visitors to the appropriate person.
• Managing and maintaining filing and archiving system as per line of reporting.
• Maintain external service provider data base as and when requested per area of responsibility.
• Meetings/trainings - Preparations / arrangements/ Room preparation.
• Update minutes of meetings scheduled.
• Carry out all reasonable and lawful requests.
• Accommodation arrangements – for employees, RBM, BMs when travelling or for training purposes.
• Courier arrangements – log calls on self-service system for courier to collect/deliver parcels throughout the region and service providers. Track and monitor applicable courier activities.
• Update all clinic information lists (monthly).
• Participate and coordinate Xray dosimeter and related communication where requested.
• Health Care Risk Waste – Inland North liaison. Logging and follow-up on Ad-Hoc calls where requested.
• Meet deadlines/targets.

Finance administration

• Head count per client obtain from clinics, compile and submit to BMs for approval then submit to Finance department.

Customer care 

• Participate in customer satisfaction and complaints management by participating in the internal client satisfaction program.
• Maintain customer satisfaction with both internal and external customers.

IT and Asset Management 

• Management of the equipment asset registers of all IN clinics. Keep and maintain up to date Asset management registers and trackers.
• Ordering of IM equipment – PC / Notebooks / MFDs for clinics. Equipment’s transfers / replacements.
• Assist with Regional IT requests where needed

Training and Human resource administration 

• AOD’s (where applicable) prior course commencement to be in place
• WSP updated in line with training facilitated (month’s to be captured by the 2nd last working day of a month). Teams weekly trainings as well) on Citrix, Gateway. Upload of all proof of trainings.
• Certificates / Attendance registers / Tax Invoice saved on the shared drive folder / personnel files updated accordingly / distributed to the clinics as needed.
• Assist with annual WSP and BBBEE audits – proof of training to be readily available.
• CPD points capturing/update.
• Wellness day events support for EWP (arrange small gifts/ pamphlets printing & cutting)

Total Quality Management

• Adhere to the policies, quality standards and procedures as set out in the QMS and SMS.
• To participate in the continual review of all admin procedures to ensure quality and safety standards are maintained and developed.
• To participate in ISO 9001 and ISO 45001 Certification and audit programme.
• Be responsible for the upkeep and maintenance of all ISO/Quality Systems related to job.
• Ensuring compliance with ISO 9001:2008 including internal and external audits

Marketing

• Ensure that Life Health Solutions is always presented as a professional organisation.

Requirements

The following qualifications and experience are required:

• Grade 12 (matric).
• Computer literacy.
• Proficient in excel, PowerPoint and Microsoft word.
• Certificate in Office Administration (preferred).
• A candidate who can perform under stressful circumstances, a team player, results-orientated, hard working with good communication skills and customer orientated will be most suitable for this position.

Competencies

• Problem-solving, analysis and judgment
• Resilience
• Teamwork
• Influencing skills
• Drive and energy
• Business insight
• Excellence orientation
• Ethical behavior
• Building relationships & networking
• Customer responsiveness
• Verbal & written communication skills
• Motivating and developing people

Contact

Annaline Naude

Email

inlandnorth.recruitment@lifehealthcare.co.za

Closing date

Friday, May 1, 2026