Administration Clerk
- Function
- Administration
- Facility
- Life Health Solutions | Inland South
- Position
- Administration Clerk
- Introduction
-
A vacancy exists for an Administration Clerk, based at (Gauteng) Inland South Region, reporting to a Business Manager. The successful candidate will be responsible for co-ordinating and administering quality Executive Wellness Services, which is effective and efficient, and meets and exceeds customers’ expectations and requirements
- Critical Outputs
-
Support the unit by:
- Ensure smooth organisation and implementation of all administrative requirements as set out by the finance department as well as the scope of the contracts.
- Be responsible for the upkeep and maintenance of all ISO/Quality Systems related to job.
- Ensuring compliance with ISO 9001:2015 and ISO 45001:2018 including internal and external audits
- Carry out all reasonable and lawful requests.
- Meet deadlines/targets.
- Assist with reporting and administrative tasks.
Finance Administration
- Ensure the smooth processing of invoices for payment under supervision of relevant manager.
- Ensure collation of stock count and input data for the clinic.
- Ensure the ordering of stationary for the clinic and that appropriate stock is always available.
- Management of the equipment asset register and scheduling of services and calibration of equipment
- Assist and drive executive bookings.
Clinic Support
- Assist with reception duties by receiving clients and directing employees and visitors to the appropriate person.
- Ensuring the total satisfaction of our clients through continuous improvement and benefit
- Managing and maintaining filing and archiving system.
- Co-ordinate appointments for Dr and Registered Nurse.
- Assistance in the day-to-day clinic administration e.g., maintaining patient files, record keeping, stock and asset control.
- Ensuring the total satisfaction of our clients through continuous improvement and benefit.
Total Quality Management
- Adhere to the policies, quality standards and procedures as set out in the QMS and SMS.
- To participate in the continual review of all admin procedures to ensure quality and safety standards are maintained and developed. To participate in ISO 9001:2015 and ISO 45001:2018 Certification and audit programme.
Marketing
- Ensure that Life Health Solutions is always presented as a professional organization.
- Representation at Life Health Solutions functions and other conferences.
- Ensure that correct uniform is always worn.
- Requirements
-
The following qualifications and experience are required:
- Grade 12 (matric).
- Computer literacy.
- Proficient in excel, PowerPoint and Microsoft word.
- A candidate who can perform under stressful circumstances, a team player, results-orientated, hard working with good communication skills and customer orientated will be most suitable for this position.
- Admin or related qualification will be an advantage.
- Competencies
-
- Problem-solving, analysis and judgment
- Resilience
- Teamwork
- Influencing skills
- Drive and energy
- Business insight
- Excellence orientation
- Ethical behavior
- Building relationships & networking
- Customer responsiveness
- Verbal & written communication skills
- Motivating and developing people
- monine.dutoit@lifehealthcare.co.za
- Closing date
- Tuesday, June 17, 2025
Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.
Life Healthcare is an Equal Opportunity Employer.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.