Services Administration Clerk

Administration Clerk
Life Groenkloof Hospital
Services Administration Clerk

A vacancy exists for an Administration Clerk at Life Groenkloof Hospital, reporting to Willem Nel, Services Manager. The incumbent will be responsible for administrative functions in the Services Department

Critical Outputs
  • Generate and process all requisitions on SAP
  • Ensure requisitions are actioned promptly and efficiently.
  • Manage all purchase transactions from requisition to verification of invoices.
  • Gather and match all signed delivery notes, requisitions, orders and invoices received from different departments.
  • Reconcile invoice and purchase order in terms of product, price, supplier and terms of trade.
  • Receipting invoices
  • Maintain accurate records and data on expenditure.
  • All purchase orders older than 1 month must be followed up.
  • Monitoring budgets for each departments
  • Ensure correct budget expenditure feedback to all departments once a month.
  • Secretarial and administrative duties of the Services department including the typing of relevant correspondence and statistics
  • Message taking, diary management and setting up meetings as well as accurate minute taking
  • Developing sound working relationships with internal and external customers to provide a quality service
  • Participate in ensuring conformance to QMS audit standards
  • Ensuring pre-administrative functions are performed accurately in accordance with Life Healthcare standards
  • Ensuring administrative functions are performed accurately
  • To manage the authorisation process and to ensure the collection of prepayments to minimise financial risk
  • Assist the Services department with the planning of training for the unit.
  • Completing administrative tasks as allocated by the manager.
  • Log and tracing of job cards.
  • Provide feedback to mangers.
  • Grade 12 National Senior Certificate
  • Computer literacy and relevant working experience
  • An enthusiastic, motivated, well organised individual with initiative and able to handle pressure.
  • Excellent communication and interpersonal skills are prerequisites
  • Prior knowledge and experience of hospital environment would be an advantage.
  • Intermediate knowledge of Microsoft Office products
  • Problem-solving, analysis and judgement
  • Resilience
  • Engaging diversity
  • Verbal & written communication and presentation
  • Influencing
  • Drive & energy
  • Excellence orientation
  • Ethical behaviour
  • Building relationships
  • Customer responsiveness
  • Organizational awareness
  • Leading my example (Key for Managers)
  • Motivating and developing people(Key for Managers)
Closing date
Friday, January 21, 2022

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. Only short listed candidates will be contacted. Should you not receive any communication after 2 weeks of closing date, kindly consider your application as unsuccessful.

External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an equal opportunity employer.

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