Vacancies

Hospital Secretary

Function
Administration
Facility
Life Anncron Hospital
Position
Hospital Secretary
Introduction

A vacancy exists for a Hospital Secretary based at Life Anncron Hospital, reporting to Hospital Manager. A highly efficient, energetic, and professional secretary is sought who will be able to cope with the demands and pressures of a very busy position. The incumbent will be responsible with liaising with a variety of internal and external stakeholders and will be expected to function at all levels within the management team.
Critical Outputs
  • Provide full secretarial support to the Hospital Manager which entails typing of all relevant correspondence and statistics, consolidating month end reports, message taking, diary management and setting up of meetings.
  • Accurate and timeous minute taking and maintaining records of minutes.
  • Coordinating the issuing of patient files for legal matters.
  • Management of catering arrangements and venue bookings for management functions.
  • The ability to critically judge situations that could potentially impact on the reputation of the hospital and facilitate an appropriate escalation response.
  • Maintenance of an efficient filing system for hospital manager.
  • Managing and maintaining doctor malpractice insurance on the Keystone portal.
  • Telephonic and face-to-face liaison with doctors, patients, and other key stakeholders in the business and to ensure this is conducted in a professional manner.
  • Facilitate complaints from dissatisfied clients who present to the management offices or via a telephonic call, in a positive and professional manner and escalate to relevant management member to address. Provision of feedback to clients as needed.
  • Management of Petty Cash.
  • Coordinate uniform fittings and ordering.
  • Document controller for the hospital.
  • Ad hoc projects and tasks which arise on a day-to-day basis and provide support to other management members as needed.
Requirements
  • Matric plus Secretarial Diploma / relevant equivalent qualification is a must
  • Minimum of 4 years Secretarial / Administration experience
  • Extensive knowledge of MS Office
  • Excellent attention to detail
  • Excellent interpersonal skills
  • Knowledge of SAP
  • Driver’s Licence and willing to travel
  • Healthcare experience will be advantageous
Competencies
  • Attention to detail
  • Problem-solving, analysis and judgement
  • Resilience
  • Engaging diversity
  • Verbal & written communication and presentation
  • Ethical behaviour
  • Building relationships
  • Customer responsiveness
  • Organisational awareness
  • Influencing
  • Drive & energy
  • Excellence orientation
Email
Anncron.Recruitment@lifehealthcare.co.za
Closing date
Friday, October 4, 2024

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer. 

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted.  Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.


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