Vacancies

Facilities (Soft Services) Manager

Function
Management
Facility
Life Cosmos Hospital
Position
Facilities (Soft Services) Manager
Introduction

An opportunity exists for a Facilities (Soft Services) Manager at Life Cosmos Hospital, Mpumalanga reporting to the Hospital Manager, Hanlie Geyser.  The successful candidate will be responsible for efficiently coordinating and managing the internal support services and external service providers within the hospital environment to achieve Company objectives of quality, growth and people.  Services managed may include: Catering, Cleaning, Security, Garden, Hygiene, Pest Control, Medical and General Waste, Laundry and Coffee Shops.

Critical Outputs

Effective management of external service providers through:

  • Identifying, together with Group Procurement, applicable services and service providers
  • Reviewing SLA and in consultation with Group Procurement, document specific hospital requirements and ensure signature by relevant parties
  • Driving and monitoring conformance to SLA, identify gaps and implement corrective action
  • Maintaining productive relationships with service providers through regular meetings
  • Effective relationship building with internal and external stakeholders
  • Participating actively, where necessary, on internal and external review meetings

Effective quality systems management through:

  • Ensuring customer satisfaction survey is conducted on a regular basis and ensure requirements/complaints are identified, investigated, acted upon and managed appropriately
  • Ensuring external stakeholders conform to agreed quality standards and drive conformance to relevant health and safety legislation as it relates to area of responsibility
  • Identifying alert and incident trends and drive corrective actions
  • Ensuring compliance to ISO 9001:2008 and ISO 1400:2004
  • Preparing for and participate in various audits
  • Conduct regular audits, walkabouts and checks within the facility including services production areas (kitchens, cleaning storerooms, guard houses etc.)

Effective financial management through:

  • Participating in budgeting process and monitor performance against budget
  • Planning, agreeing and implementing Capex expenditure with hospital management
  • Review services benchmark report to effectively manage outsourced services cost and quality metrics
  • Ensuring accurate and timeous invoices are received from external suppliers for processing
  • Ensuring invoices are captured according to approved catalogues and contracts
  • Complete scope changes for all permanent changes in services scope
  • Participating in and/or identifying opportunities to improve business processes, systems and resource utilization in order to achieve financial savings

Effective people management through:

  • Demonstrating visible leadership in respect of LHC values, operating model and strategy and actively sponsor company initiatives and projects in own area of responsibility
  • Recruiting, retaining, motivating and developing staff according to LHC people policies and practices

Effective facilities management through:

  • Ensuring the hospital facility is always in a clean and in habitual state
  • Participating in building hand-over projects to ensure additional soft services are procured timeously where applicable
Requirement

Qualification

  • A recognised 3 – 4 year Degree or National Diploma at NQF level 7 in Facilities Management, Business Management/Administration, Hospitality Management, Logistics Management, Supply Chain/Contracts Management, Project Management or related

Years experience and industry requirements

  • Proven track record of minimum 3 to 5 years relevant experience managing outsourced/insourced Soft Services, Integrated Facilities Management and Bundled soft services
  • Minimum 3 years experience managing large teams
  • Knowledge and exposure in Industrial Relations
  • Experience within the Healthcare sector advantages. Other industries include Hospitality, Retail, FMCG or related sectors

Knowledge and background

  • Professional
    • Experience in managing budgets and forecasting
    • Experience in working in a multi-disciplinary environment
    • Experience in the procurement and management of facilities related services
    • Experience in the field of facilities management (soft services) and SLA management
    • Knowledge of contract management and health and safety regulations (OHS Act)
  • Technical
    • Report writing
    • Contingency planning
    • Excellent organisational skills
    • Ability to manage large teams
    • Excellent communication skills
    • Maintain standards of accuracy and meet deadlines
    • Commercial awareness acumen and understanding of contract documentation
  • Social
    • Excellent interpersonal skills
    • High level of flexibility and resilience
    • Ability to work well under pressure, individually as well as in a team
    • Contribute towards meaning input and continuous improvement initiatives
    • Work across all disciplines taking responsibility for and acknowledge service levels
  • Other
    • Support after hour call-out if required
Competencies
  • Resilience
  • Ethical behaviour
  • Leading by example
  • Excellence orientated
  • Customer responsiveness
  • Problem-solving, analysis and judgement
  • Motivating, influencing and developing people
Contact

Rialta Marais

Tel
013 653 8045
Fax
086 206 4672
Email
rialta.marais@lifehealthcare.co.za
Closing date
Tuesday, September 17, 2019

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. Only short listed candidates will be contacted. Should you not receive any communication after 2 weeks of closing date, kindly consider your application as unsuccessful.
External candidates will also be considered.
Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.
Life Healthcare is an equal opportunity employer.


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