Accounts Clerk

Function

Finance/Administration

Facility

Life New Kensington Clinic

Position

Accounts Clerk

Introduction

A vacancy exists for an Accounts Clerk, based at Life New Kensington, reporting to Samantha Kuppen, the Finance & Administration Manager. The successful candidate will be responsible for capturing of data and financial information and performing specific general ledger recons to specific areas of the financial processes in the financial accounting of Life Healthcare.

Critical Outputs

Creditors Process:

Finance inbox:

• Read all emails received and send quotations/invoices on to the relevant departments.
• Receive signed invoices from relevant departments via the finance inbox.
• Receipt invoices against relevant purchase orders.
• Ensure accurate recording of receipted invoices on a batch capture template and email these to FSC.APcapture@lifehealthcare.co.za daily.
• Ensure all batches sent to FSC are captured on SAP as per the agreed timelines.
• Escalate uncaptured batches timeously. Action all queries and provide relevant feedback.
• Ensure finance inbox is cleared daily and that all queries have been actioned and adequate feedback provided to stakeholders.
• Assist line manager with adhoc queries and tasks.

PO Reports:

• Daily clearing of open PO.
• Distribute weekly open PO reports to the relevant departments.
• Obtain weekly feedback on open PO and ensure that all PO over 30 days are signed off by the F&A manager.
•  Assist line manager with adhoc queries and tasks.

GRIR recon:

• Daily clearing of the GRIR recon.
• Ensure that all payments are processed according to the payment terms.
• Any amount on the GRIR recon over 30 days should be explained and signed off by the F&A manager.
• Assist line manager with adhoc queries and tasks.

Inventory control:

• Manage the hospital stationery process.
• Keep an updated inventory list on all stationery items. Record all orders and issues and ensure that inventory is adequately and timeously replenished.
• Ensure that all inventory is properly stored and distributed.
• Maintain high quality and standards in storage facilities, ensuring to comply with Occupational Health and Standards Regulations.

Admin processes:

• Obtain monthly statements from suppliers before month-end. Ensure that all outstanding invoices are receipted/accrued.
• Ensure that all relevant open PO are cleared prior to month end.
• Perform daily banking process.
• Perform cashbook uploads.
• Assist in refund process.
• Assist in the month end process.
• Assist line manager with adhoc queries and tasks.

Requirements

• Bookkeeping qualification / finance diploma or experience will be beneficial.
• Computer literacy
• Knowledge of applications such as: SAP, Microsoft Office.

Competencies

• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal & written communication and presentation
• Influencing
• Drive & energy
• Excellence orientation
• Ethical behavior
• Building relationships
• Customer responsiveness
• Organizational awareness
• Leading by example

Email

Tabisa.Buthelezi@lifehealthcare.co.za

Closing date

Monday, September 9, 2024