Accounts Clerk
- Function
- Finance/Administration
- Facility
- Life Fourways Hospital
- Position
- Accounts Clerk
- Introduction
-
A vacancy exists for an Accounts Clerk, based at Life Fourways Hospital, reporting to Belinda De Meyer, the Finance & Administration Manager. The successful candidate will be responsible for capturing of data and financial information and performing specific general ledger recons to specific areas of the financial processes in the financial accounting of Life Healthcare.
- Critical Outputs
-
Creditors Process:
Finance inbox:
- Read all emails received and send quotations/invoices on to the relevant departments.
- Receive signed invoices from relevant departments via the finance inbox.
- Receipt invoices against relevant purchase orders.
- Ensure accurate recording of receipted invoices on a batch capture template and email these to FSC.APcapture@lifehealthcare.co.za daily.
- Ensure all batches sent to FSC are captured on SAP as per the agreed timelines.
- Escalate uncaptured batches timeously. Action all queries and provide relevant feedback.
- Ensure finance inbox is cleared daily and that all queries have been actioned and adequate feedback provided to stakeholders.
- Assist line manager with adhoc queries and tasks.
PO Reports:
- Daily clearing of open PO.
- Distribute weekly open PO reports to the relevant departments.
- Obtain weekly feedback on open PO and ensure that all PO over 30 days are signed off by the F&A manager.
- Assist line manager with adhoc queries and tasks.
. GRIR recon:
- Daily clearing of the GRIR recon.
- Ensure that all payments are processed according to the payment terms.
- Any amount on the GRIR recon over 30 days should be explained and signed off by the F&A manager.
- Assist line manager with adhoc queries and tasks.
Inventory control:
- Manage the hospital stationery process.
- Keep an updated inventory list on all stationery items. Record all orders and issues and ensure that inventory is adequately and timeously replenished.
- Ensure that all inventory is properly stored and distributed.
- Maintain high quality and standards in storage facilities, ensuring to comply with Occupational Health and Standards Regulations
Admin processes:
- Obtain monthly statements from suppliers before month-end. Ensure that all outstanding invoices are receipted/accrued.
- Ensure that all relevant open PO are cleared prior to month end.
- Assist in daily banking process.
- Assist in cashbook uploads.
- Assist in refund process.
- Assist line manager with adhoc queries and tasks.
- Requirements
-
- Matric and Bookkeeping qualification or equitant qualification
- Financial process understanding up to trial balance
- Ability to perform balance sheet reconciliations
- Computer literacy
- Knowledge of applications such as: SAP, Microsoft Office.
- Working well under pressure
- Attention to details regarding recons
- Deadline driven
- Understanding of the private healthcare industry, its challenges and role players would be an advantage
- Competencies
-
- Problem-solving, analysis and judgement
- Resilience
- Engaging diversity
- Verbal & written communication and presentation
- Influencing
- Drive & energy
- Excellence orientation
- Ethical behavior
- Building relationships
- Customer responsiveness
- Organisational awareness
- Leading by example
- Fourways.recruitment@lifehealthcare.co.za
- Closing date
- Friday, January 31, 2025
Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.
Life Healthcare is an Equal Opportunity Employer.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.